Flag

We stand with Ukraine and our team members from Ukraine. Here are ways you can help

Get exclusive access to thought-provoking articles, bonus podcast content, and cutting-edge whitepapers. Become a member of the UX Magazine community today!

Home ›› Design ›› Design Research ›› Designing and Facilitating a Co-Creation Session

Designing and Facilitating a Co-Creation Session

by Aalap Doshi
3 min read
Share this post on
Tweet
Share
Post
Share
Email
Print

Save

Co-creation sessions are powerful tools for fostering collaboration and innovation, but designing and facilitating them effectively requires careful planning. This article provides a step-by-step guide to crafting engaging and productive sessions, from setting clear objectives and structuring agendas to using the right tools for active participation. Whether you’re tackling complex challenges or aligning diverse stakeholders, discover how co-creation can unlock creativity and lead to actionable solutions.

Overview

The people that you are designing for can tell you a lot, but they can show you more. A co-creation session allows you to bring the people that you are designing for into your design process. While working on designing employee workspace, we organized various workshop-style events to involve everyone working at MICHR in designing their own workspace. These fun events helped us peel the layers of existing culture, spread awareness about the importance of physical space in our work lives, and envision a mutually agreeable future.

Invite

We invited all of the MICHR employees to the session. We used various channels to send the invites out, including email, posters, internal websites, and all-staff meetings.

Session

Establish context using a network map

To understand how we as an organization traverse through our space, we invited the MICHR staff to co-create a network map (color-coded by group) that mapped the most traversed routes within the organization. The exercise helped us become aware of our regular paths and opened our eyes to how physically trapped we were within our own groups.

A network map being built at a Co-create workshop. The network map helped us understand how our space was being traversed

Map out connections between people using a low-tech social network

To map out the connections between people, we invited the staff to create a low-tech social network. Each member added themselves as a node to the network and then drew connections between themselves and their peers with whom they interacted.

The low-tech social network made us realize that the admins were the most connected nodes in the system and were central to space and information flow within the organization. The network also helped us identify connections between people we would have normally not guessed.

To map out the connections between people, we invited the staff to create a low-tech social network. Each member added themselves as a node to the network and then drew connections between themselves and their peers with whom they interacted

Understand the aspirations of the MICHR staff using a magazine cover exercise

To understand the aspirations of the MICHR staff in relation to their workspace, we asked them to imagine that the space was already built and was so successful that Time Magazine was doing a cover story on it. We then asked them to imagine for us what the header, sections, images, and callouts of the cover story would be.

The imaginary scenario freed the staff to think without the constraints of budgets and realistic possibilities and brought out the inner visions that the staff had for their space.

To understand the aspirations of the MICHR staff in relation to their workspace, we asked them to imagine that the space was already built and was so successful that Time Magazine was doing a cover story on it. We then asked them to imagine for us what the header, sections, images, and callouts of the cover story would be

Brainstorm

As a way of achieving some convergence on the ideas we had brainstormed on, in each of the workshops we broke into smaller working groups to think through and prototype corresponding solutions. The finished artifacts were posted and voted on by the larger group. This not only helped spread the ideas but was also a consensus-building exercise. We as a team then used these as inputs into our final design.

Smaller groups working together on brainstorming. As a way of achieving convergence on various ideas, in each of the workshops we broke into smaller working groups to think through and prototype corresponding solutions

Follow-up

We kept all the artifacts generated in the office lobby for all those who could not attend to contribute. We then moved these artifacts into our team room. We emailed updates and highlights from the activity to all stakeholders and also produced and widely distributed a video.

Reflection

The workshop helped us understand our users better, and it helped the various stakeholders understand each other. The artifacts generated during the workshop provided visual reminders to the Rethink Space team throughout the redesign process. A high percentage of ideas generated during the workshop made it to the final designs. The team felt that the designs were easily accepted by the employees because the workshops had helped them play a part in coming up with them.

The article originally appeared on aalapdoshi.com.

Featured image courtesy: Getty Images.

post authorAalap Doshi

Aalap Doshi
Aalap is a versatile UX leader, product strategist, and engineer with over 20 years of experience in transforming complex challenges into innovative solutions. As Head of Product & User Experience at ICPSR, he helps reimagine digital offerings for the world's leading social science data archive. His career includes impactful work at Michigan Medicine, where he built human-centered design programs, and co-founding Findcare acquired by NeedyMeds, a nonprofit that connects low-income communities with affordable healthcare. A recognized expert in design thinking, Aalap also teaches at the University of Michigan, sharing his expertise on navigating ambiguity in UX.

Tweet
Share
Post
Share
Email
Print
Ideas In Brief
  • This article delves into the process of designing and facilitating effective co-creation sessions to foster collaborative innovation.
  • It outlines key steps, including planning, creating a structured agenda, and using tools to engage participants meaningfully.
  • The piece highlights how co-creation sessions can drive creativity, align diverse stakeholders, and generate actionable outcomes for complex challenges.

Related Articles

Discover how AI is changing UX research. It’s not just making data analysis faster. It’s also encouraging people to think more deeply. Learn how to strike a balance between human insight and AI-driven efficiency to create more thoughtful designs.

Article by Charles Gedeon
How AI and Metacognition Are Shaping UX Research
  • The article talks about how AI can speed up data analysis and encourage people to think more deeply about biases and missed insights, which can improve the quality of user-centered design.
  • It shows that AI-powered UX research tools need to include reflection checkpoints. These checkpoints let researchers critically assess their assumptions and conclusions.
  • The piece highlights the collaboration between AI’s ability to recognize patterns and human judgment to make sure the research outcomes are meaningful and consider the context.
Share:How AI and Metacognition Are Shaping UX Research
4 min read

How can thoughtful workspace design transform collaboration and creativity? Discover how a human-centered approach reimagined 21,940 square feet into a flexible, inspiring environment that employees love.

Article by Aalap Doshi
Rethink Space: Designing a Human-Centered Workspace that Supports Flexibility, Collaboration, Privacy, Innovation, Creativity, and Transparency
  • The article explores how human-centered workspace design can improve collaboration, flexibility, and creativity by addressing employee needs.
  • It highlights solutions like open zones, quiet spaces, and pod-like configurations, showing how these changes boosted teamwork and morale.
  • The piece emphasizes the value of co-creation, adaptability, and clear communication in rethinking office spaces.
Share:Rethink Space: Designing a Human-Centered Workspace that Supports Flexibility, Collaboration, Privacy, Innovation, Creativity, and Transparency
7 min read

Publishing in HCI and design research can feel overwhelming, especially for newcomers. This guide breaks down the process — from choosing the right venue to writing, submitting, and handling revisions. Whether you’re aiming for conferences or journals, learn key strategies to navigate academic publishing with confidence.

Article by Malak Sadek
A Guide to Publishing Human-Computer Interaction (HCI) and Design Research Papers
  • The article provides a guide to publishing in Human-Computer Interaction (HCI) and design research, sharing insights from the author’s PhD experience.
  • It explains the significance of publishing in academia and industry, offering an overview of peer-reviewed journals and conferences.
  • It breaks down the two main types of papers — review and empirical — detailing their structures and acceptance criteria.
  • The piece emphasizes strategic research planning, collaboration, and selecting the right venue for submission.
  • The piece also outlines practical steps for writing, revising, and handling rejections, encouraging persistence and learning from reviewer feedback to improve publication success.
Share:A Guide to Publishing Human-Computer Interaction (HCI) and Design Research Papers
8 min read

Join the UX Magazine community!

Stay informed with exclusive content on the intersection of UX, AI agents, and agentic automation—essential reading for future-focused professionals.

Hello!

You're officially a member of the UX Magazine Community.
We're excited to have you with us!

Thank you!

To begin viewing member content, please verify your email.

Tell us about you. Enroll in the course.

    This website uses cookies to ensure you get the best experience on our website. Check our privacy policy and