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4 Ways to expand the impact of UX research across an organization

by Sofia Linse
5 min read
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It’s no surprise that best practices for spreading research insights across organizations have become one of the hottest topics in UX research — from building research repositories, making UX research more visible internally, or preventing silos and duplicative work. While it’s great that research can have such broad applicability within an organization, the need to make insights available to the right people at the right time to ensure maximum impact also brings challenges.

What stands in the way? Often, it’s issues around process, governance, and tight timelines, as well as the very real problem of information fatigue (think of all the documents you’ve wanted to read, bookmarked, and still never got to). In short, ensuring that research insights reach everyone in a company who would actually benefit from them is easier said than done. This is an ongoing challenge, but one that I and my colleagues at Braze have learned a lot from. Given that, let’s take a look at some of the measures we’ve found successful in making our research reach a broader internal audience:

1. Reflect on where research can have an impact, beyond the immediate project team

While UX researchers tend to focus on design and functionality, we occasionally uncover insights that might be better addressed by other teams. Imagine you’re running a study to identify ways to improve a product feature that is not performing as expected, and you discover the actual problem is that you’re targeting the wrong customer with the offering. That may not generate actionable design insights, but it’s a critical revelation to a Product Marketing team. In an ideal world, researchers would always pay attention to these types of synergies and consistently follow up with relevant teams. The reality, however, is that these insights often end up deprioritized — unless, that is, it’s part of a systemic process.

Given this consideration, we have incorporated handoffs and briefings with other teams that touch elements of UX as steps within the research process, with the goal of ensuring that our work informs the full, holistic user experience. For instance, researchers are tasked with presenting insights to the Customer Education team — which oversees trainings and documentation — to ensure that usability challenges that can’t be solved with intuitive design are addressed in the resources they develop. Similarly, we make a practice of looping Product Marketing into the research process, when appropriate, to ensure that user insights inform positioning and conceptualization going forward.

2. Strive to find engaging and easily digestible formats to reach busy internal audiences

While it is important to ensure that research documentation is published in places where it can be accessed by interested parties, many internal stakeholders who would benefit from monitoring customer sentiments aren’t likely to seek out reports themselves. To keep the user experience front of mind, even when time and focus may be limited, we’ve automated a customer-feedback flow and routed it to the teams that impact the user experience.

Several of our product verticals have embraced this approach by running in-app satisfaction surveys to help them measure the success of their teams’ efforts. These surveys are triggered by in-product actions taken by users; the responses are automatically populated to a Slack channel that includes their team members and other interested parties — e.g., engineers, product managers, designers, customer success managers (CSMs), and marketers.

These Slack entries serve as constant reminders of who we’re building our product for — and also create a shared understanding within the organization about our products’ specific strengths and weaknesses. Plus, we’ve found that discussion often arises internally around the scores and open-text answers given by users, helping to drive alignment around the need for further analysis and qualitative follow-ups with customers, when appropriate.

3. Identify synergies with other customer-facing departments

Interviews and other primary research activities are only one of many sources that can produce valuable UX insights. The conversations held daily by CSMs, sales, support, and other customer-facing teams provide another source, capturing issues that matter enough to customers that they’re willing to spend time with us discussing them.

Our sales and customer success teams use the call-recording platform Gong to record, share, and transcribe customer calls (with customer permission, of course), and we’ve recently seen our product organization begin using this technology in connection with research conversations. This has resulted in significant synergies across teams:

  • First, the Gong platform allows you to tag specific colleagues/teams if topics come up in interviews that may be of interest to them, supporting shareability and transparency across teams and departments
  • Second, researchers can search keywords to find real, authentic conversations between sales or success team members and customers that are relevant to the topics they are researching
  • Finally, it places recorded calls in context with other conversations our organization has had with a given customer, providing a more complete picture of that account

This helps us maximize the value of each conversation, since different individuals and teams within Braze all benefit from them in different ways. For instance, UX researchers might primarily look for generalizable insights, while customer success managers more often use customer interviews to learn about the needs of a specific customer they work with. With this approach, both needs can be addressed. The next initiative we are working on aims to automatically notify customer success managers when one of their clients signs up for research, to always give them the option to join or watch a recording.

4. Organize Customer Feedback in a Centralized Place

A consistent challenge for many organizations is determining how to best organize customer feedback collected across departments. There are many tools out there intended to address this issue, from UX research-focused ones like Dovetail to product marketing-driven ones like Productboard. At Braze, we use Productboard and allow product managers, CSMs, and sales and support team members to contribute by filing tickets with insights from customer interactions. It’s not a place for researchers to publish in-depth reports; rather, it’s a platform for showcasing and referencing research that’s been conducted in a highly relevant context.

A benefit of using a centralized system like Productboard is that feedback is arranged by topic (rather than source), creating a more complete picture of common themes by considering multiple touchpoints from across our organization. It’s also a great way to catalogue customer feedback and insights on topics that haven’t yet been recognized as topics internally. New ideas can be checked against older feedback collected by multiple teams for hypothesis testing or validation. Snippets of customer ideas from the past may yield valuable but overlooked insights. Plus, customers who are listed as being interested in an idea can be recruited for more in-depth research and interviews.

Final Thoughts

UX Research often has value far beyond the teams conducting it. However, organizational silos can prevent research insights from reaching the people who would benefit from it, as well as hinder researchers from accessing customer insights collected by other teams. While each company has its own challenges and opportunities, I hope that sharing some of our approaches to sharing research can inspire other companies to reflect on how they can unify teams by amplifying the voice of their users.

post authorSofia Linse

Sofia Linse, Sofia Linse is a Senior User Experience Researcher based in New York, formerly Stockholm. She is currently working at the SaaS firm Braze where she conducts generative and evaluative research to inform the company’s Artificial Intelligence and Automation products. Previous to Braze, she worked as a Senior Researcher at the Swedish consulting firm Prime/United Minds, helping clients like Ikea, Ericson, and Electrolux gain user insights and identify new market opportunities.

Ideas In Brief

UX research is successful when results are promptly made available and actionable within the organization. Some common obstacles include tight deadlines and information fatigue. Here are four measures that might help to use UX research insights more effectively:

  1. Reflecting on which team will benefit most from the insights
  2. Delivering them in digestible formats
  3. Actively involving customer-facing departments
  4. Organizing customer feedback

Read the full article to learn about how to use these tips in your next research project.

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